IT Asset Management App Starter · Industry version
Medical Device Tracking Template
An asset system built for clinical equipment — PM schedules, recall response, department custody — generated into code you own.
An infusion pump isn't a laptop. It has a preventive-maintenance interval a surveyor will ask about, a recall exposure that can empty a supply room overnight, and a habit of migrating between floors until nobody can find it. This starter gives the biomed team a system shaped to that reality — as code the hospital owns.
- 6 core entities
- Full audit trail
- Code you own
- Vibe + Governed modes
01 · The problem
Why a generic IT Asset Management falls short
IT asset tools track custody; clinical equipment lives and dies by maintenance compliance. Every device type carries a preventive-maintenance interval, and the percentage completed on time is a number surveyors ask for by name. When PM scheduling is a calendar reminder instead of a schema, the compliance report is an all-nighter before every inspection.
Recalls make the gap sharper. A field safety notice arrives naming model and lot numbers, and the clock starts: which of our devices match, where are they, who quarantined them, and can we prove it? A tracker without model-level recall matching turns that into days of floor-walking — during exactly the window when the device shouldn't be in use.
And custody in a hospital is departmental, not personal. Pumps belong to a floor's par level, wheelchairs to transport, telemetry units to a unit's count — and equipment drifts between departments daily. A system that only assigns devices to individuals can't answer the question the charge nurse is actually asking: does this floor have its twelve pumps?
02 · Data model
The data model, adapted
Everything in the base IT Asset Management starter —
assetslicensesaccessoriescheckoutsauditslocations— plus the entities this industry actually runs on:
| table | what it holds |
|---|---|
maintenance_schedules | PM intervals per device type with due dates, completions, and the on-time percentage that inspections ask for. |
recalls | Field safety notices with matched model and lot numbers, per-device disposition, and the quarantine trail that proves your response. |
departments | Clinical units with par levels per device type — the floor-level custody that personal assignment can't represent. |
03 · Screens
Modules through the industry lens
PM compliance ledger
01Every device inherits its type's maintenance interval, work due appears on the biomed queue, and completions post against the schedule. The on-time compliance rate is a live number per department and device class — the one the survey team asks for first.
Recall response workflow
02Enter a notice's model and lot numbers and the system lists every matching device with its current location. Each unit moves through disposition — quarantined, remediated, cleared, retired — and the dated trail is your evidence of response.
Department par-level view
03Custody rolls up by clinical unit against par: the ICU should hold twelve pumps and shows nine, and the three strays appear wherever they last scanned. Equipment hunts become a report, and chronic drift becomes visible enough to fix.
04 · In practice
Workflows it models
Monthly PM sweep
01The biomed queue lists devices due this month by floor; techs work it with a scan-complete flow, and exceptions — device not found, in use, failed test — route to follow-up. Compliance ticks up in real time instead of being reconstructed at quarter end.
Recall notice to all-clear
02A pump recall lands naming two lots. Matching devices list in minutes with locations; affected units are pulled and quarantined with scans, remediation posts per unit, and the closure report writes itself from the trail.
Finding the missing pumps
03Med-surg shows four pumps under par. The par view locates the strays' last known custody, transport retrieves them, and the pattern report — which floors chronically absorb equipment — informs where the par levels actually need to change.
Medical Device Tracking template — frequently asked questions
Does it track preventive maintenance for compliance?
Yes — PM intervals live on device types, schedules generate due work, and completions post against them. The on-time compliance percentage is computed continuously per department and device class, ready when a surveyor asks.
How does it handle device recalls?
Recalls are records that match devices by model and lot, then track each unit through quarantine, remediation, and clearance with dates and users. The disposition trail is the documentation of your response, not a spreadsheet assembled after the fact.
Can departments have par levels instead of personal assignment?
Both custody models coexist: departments carry par levels per device type for floor equipment, while individually assigned items still track to people. The par-versus-actual view is the daily answer to where the pumps went.
Is this a full CMMS for the biomed team?
It's the asset and compliance core — inventory, PM schedules, recalls, custody. Work-order depth like parts consumption and vendor service contracts are natural extensions; because the codebase is yours, the biomed team's workflow shapes the tool rather than the reverse.
Related
Dual7 App Starters
Build your Medical Device Tracking on your terms
An asset system built for clinical equipment — PM schedules, recall response, department custody — generated into code you own. Describe your version to start — the output is a project you own.